Your Records

  • Butterfly Records
  • Moth Records

  • Your butterfly and moth records are essential to allow us to continue our conservation work. We welcome information on sightings from anywhere within our three counties of Berkshire, Buckinghamshire and Oxfordshire. Anyone can send in records, whether or not you are a member of Butterfly Conservation (if you are not a member we hope that you will seriously consider becoming one).

    A record can constitute any number of insects from one sighting upwards. Records should include a minimum of date, location (preferably with a six-digit grid reference or better), species and numbers seen. Records can be sent in annually or at more regular intervals if you prefer. They can be sent by post or by e-mail. Those of you who use specialist computer wildlife recording programmes such as MapMate should contact the appropriate Recorder first to arrange a file transfer.

    Records must be sent to the recorders for inclusion in our database, even if you have already sent some information to any of our Champions or to the Webmaster for the website Sightings page.

    Butterfly Records

    All butterfly records for Berkshire, Buckinghamshire or Oxfordshire should be sent to the Upper Thames Branch Butterfly Records Officer.

    Butterfly recording forms can be downloaded here as either Microsoft Word, Excel or Adobe PDF files. Please use the Casual Recording Form if you have records from several different locations. The Site Recording Form can be used if you have several records from just one particular site. If you have a lot of records to enter from different locations you might find it easier to use the Butterfly Records Spreadsheet:

    Casual Butterfly Recording Form (PDF file)

    Casual Butterfly Recording Form (Word file)


    Butterfly Site Recording Form (PDF file)

    Butterfly Site Recording Form (Word file)


    Butterfly Records Spreadsheet (Excel file)

    Completed recording forms for Garden Surveys and Churchyard Surveys should be sent to the respective Garden and Churchyard Survey Co-ordinator, as printed on the bottom of the forms. The Co-ordinator will ensure all records are passed on to the Butterfly Records Officer (see above). 

    Butterfly Garden Survey Spreadsheet (Excel file) * New version March 2017 *

    Butterfly Garden Survey Form (PDF file) * New version March 2017 *

    Butterfly Churchyard Survey Spreadsheet (Excel file) * New version April 2017 *

    Butterfly Churchyard Survey Form (PDF file) * New version April 2017 *


    Moth Records

    Moth records for the three counties should be sent directly to the relevant County Moth Recorder. Click here for help on recording moths and useful information about the UTB county boundaries.

    County Moth Recorder for Berkshire

    County Moth Recorder for Buckinghamshire

    County Moth Recorder for Oxfordshire